The Archives Card is the planned new digital reader ticket scheme for archiveusers across the UK and Ireland
The Archives Card is a proposed archive reader ticket scheme for the U.K. and Ireland. Administered by the Archives and Records Association, it is open to all archive services - large, small, local authority, university, business or private.
Why should I join?
The Archives Card offers many benefits, including features that will help you meet the requirements of Archive Service Accreditation.
Enhanced customer experience
- Customers will need only one card to access all participating archive services and will be able to register online whenever and wherever they want.
- The Archives Card will use a high standard of ID verification including a photograph of the user on the system
- If there are concerns about thefts, all services visited by that customer can be traced and notified.
A fully electronic system
- A web-based database means no local administration, filing and storage of registration forms or local GDPR issues.
- Staff will have easy access to the national database to register and amend customer details.
- A high spec user front end will make for an easy, professional looking online registration process.
- The card will be plastic credit card style with barcode and signature strip.
- Cards issued in Wales, Scotland and Ireland will include bilingual branding that celebrates their national identity.
Customer insight and marketing
- A customisable interactive dashboard for your service that tracks usage, customer and equalities information, providing invaluable data for audience insight and development.
- Users will be able to sign up for marketing, enabling you to easily communicate directly with your customers.
How does it work?
- The Archives Card uses tried and tested software developed by ASi, who will store and process the data on behalf of the ARA in a U.K. data centre.
- The system is web-based, so archive services do not have to install proprietary software.
- A simple web link on an archive service’s website will take customers to the online registration form. If customers aren’t able to use a computer, staff will be able to enter the information directly into the database for them.
- Customers can upload a photo themselves, or the archive service can use a web cam to add a photo to the record.
- Whenever the customer uses an archive service, the barcode on their card is registered on the system. The point at which a barcode is registered, and how this is done, is up to each archive service.
What equipment do I need?
- At the most basic level, all you need is a staff computer with internet access and a webcam.
- If you would like customers to be able to register themselves onsite, you will also need a public computer with internet access.
- A barcode reader will make it easy to read the card. If you don’t have a barcode reader, you can simply enter the barcode manually.
What will it cost me?
Participating archives will pay an annual fee that includes the cost of cards. There is also a one-off joining fee to cover set up costs. Fees are tiered according to the size of the archive service, in line with Archive Service Accreditation scalability guidance:
- Type 1 (small services such as smaller borough archives / local studies libraries)
- Type 2 (larger single site services such as county and city archive services)
- Type 3 (services with one or more satellite branches)
The scheme is not profit making and costs are shared across participants - the more participants there are, the lower the fees will be. The maximum fees are expected to be in the region of:
How do I join?