Revalidation

 

Revalidation submission criteria and information

Foundation, Registered and Fellow members of the ARA will be required to revalidate their professional status with the ARA on a 5-year cycle.  Revalidation is an important quality assurance process. It ensures members with ARA professional qualifications continue with their professional development. This ensures their skills, knowledge and competencies remain current.

Submission and assessment

Revalidation submissions should evidence how members have continued their professional development during the most recent five-year period following either:

  • their qualification as a Foundation, Registered or Fellow member, or
  • their last revalidation.

The revalidation requirements will differ slightly for each of the three levels of membership

Revalidation Submission structure and content

It is proposed that the revalidation portfolio should consist of the following elements, depending on the level being revalidated.

Foundation Registration

Fellowship

Please note this criteria is currently under review

  • CV
  • A Revalidation submission form summarising a minimum of 6 competencies in table format (see below) providing an overview of development
  • A 500 word statement on overall development in the last five years / since previous assessment /revalidation
  • A short statement from a records professional or line manager validating that the individual has undertaken the development discussed.
  • CV
  • A Revalidation submission form summarising a minimum of 8 competencies in table format (see below) providing an overview of development
  • A 500 word statement on overall development in the last five years / since previous assessment /revalidation
  • A short statement from a records professional or line manager validating that the individual has undertaken the development discussed.
  • CV
  • A Revalidation submission form summarising a minimum of 6 competencies in table/statement format of (see below) providing an overview of development (1000-3000 words)
  • A statement (max 750 words) on sharing experience and development with others
  • A statement (max 750 words) on overall development in the last five years / since previous assessment /revalidation and looking ahead to the next 5 years
  • Name and contact details for someone qualified to support the competency. (NB can be the same person throughout if appropriate.)

 

Revalidation is intended to provide evidence of members continuing their professional development. It is therefore recognised that competencies will be submitted at varying levels of development, and that these may fluctuate over time.

For this reason, the levels of competency reported in the revalidation submission form need not equate to the levels of attainment required of candidates seeking to qualify as a Foundation, Registered or Fellow member of the ARA. For example, a candidate who has already achieved Registered status, for example, does not need to submit a revalidation form where all competencies are at levels 2-3.  Some competencies may be new to the member and in their early stages of development. Alternatively, previously assessed competencies may no longer be under active development.  However, assessors will be looking for evidence and critical reflection by candidates with regard to their CPD over the five year revalidation period.

To ensure rigor in the process, it is proposed that a small random sample of revalidating candidates will be contacted to arrange a short telephone conference with follow-up questions.

Revalidation submission form

The revalidation submission form has five headings which should be used to describe the competency, the current level achieved by the member, actions taken to develop the competency, future plans and target level.

The form will help members think about the competencies that they would like to develop, and the actions they then need to carry out in order to meet the desired level. 

COMPETENCY

STAGE REACHED AT LAST ASSESSMENT

(if appropriate)

CONSOLIDATION AND/OR DEVELOPMENT SINCE LAST ASSESSMENT PLANS TO CONSOLIDATE OR DEVELOP FURTHER TARGET
Ref no and title of competency claimed

Brief summary of your level of competency in this area at your last assessment stage or three-five years ago if no assessment has previously been undertaken

 

What have you done since to strengthen your competency in this area?  e.g. still at the same level

AND/OR    How have you developed your competency in this area? Eg moving up a level

What plans do you have to further develop your competency in this area? What is your target attainment for this competency?.


NB: As many revalidating candidates at the outset of the Programme will not have completed a portfolio in the past 5 years, “assessment” can be read as the start of their development journey in this area e.g. last 5 years, or when they started addressing this competency etc.

Unsuccessful revalidations

An unsuccessful revalidation will be provided with feedback and focussed support, and be given 12 months to resubmit their portfolio for the second time.

A candidate who has a second unsuccessful revalidation will lose their assessed status. Foundation, Registered and Fellow members who do not revalidate their status after five years will be returned to Individual membership. In both cases the member will no longer be entitled to describe themselves as a Foundation/Registered/Fellow Member of the ARA, or use the designatory letters.  

An assessment fee will be payable for each revalidation submission. Please refer to the professional development programme webpage for further information.